We simply have a sign up list for as many students that we can take (as many that will fit in the bus including chaperones). It's a first come, first serve basis. In order for freshmen to go they must earn their greenhand degree. The trip generally cost the students about $50 which includes their registration and the cost of the charter bus. We are only about 3 hours from convention so we have the luxury of being able to take quite a few students.
As someone who is about 5.5 hours away and a one teacher program, I have to limit the amount of students I take. Not only am I restricted by the distance, but my school system requires that a student be directly competing in a competition or be receiving an award they were directly involved in earning, so technically I can't just have anyone go. However, we usually receive a 2-3 Star National Chapter Award, and I can justify my officer team being the students who were "directly involved in earning" the NCA. If you don't have that requirement, I would suggest a point system. I'm considering using a point system for State Convention (where my school system is more flexible).
I use a point system to select National Convention attendees. We take the top 4 boys and top 4 girls. This helps me for planning so I can get all the National Convention tickets and rooms far ahead of knowing who is going to. We run the system Aug. to Aug. more points are assigned for summer activities and I add fundraising into the point system to help with encouraging students to sell.
Each student pays $40 for National Convention and we use the money to cover their cost of the Concert and Rodeo.
Attached is the points system, the excel sheet I use, and the check in sheet is the responsibility of the secretary.
I like to use the following hiearchy:
-Students who win or are competing in a competition
-Officers with the highest degree
-Seniors with the highest degree
-Then go down through the classes
Typically, the students who are officers and degree recipients are the most active in the chapter too
I have two different ideals that I try to balance. (my kids have to fill out a application which weeds out ones who really don't want to go - very simple app.)
Trying to balance those two tenants is how I choose my members to attend. If we were closer, I would take more or open it to 'anyone' who wanted to go. I also NEVER take a kid that I think won't listen to me, behave appropriately, etc. If in doubt I have had very frank conversations with them and their parental types about my expectations on the trip. The more upfront you can be, the better results you will get.
We take students that are willing to go to State FFA Convention and the state Leadership Conference. Both of these are during the summer, so students are sacrificing their own time, not school time, to attend these events. Also, it gives us a chance to make sure the student can behave themselves when they are away from home. We also make sure that they have no "D"s or "F"s in any class. The students that typically attend national convention are the officers and a handful of other members.
this is what I use-- if they really want to go they will take the time to fill it out- it's long
Retrieving data ...